Item Maintenance

Item Maintenance allows the user to define item properties including Item Name, pricing, Department, etc. Using Item Maintenance, users can create, modify, or delete menu items and modifiers to be sold on the Front End when the item's Sell Item Button is selected.

Item Maintenance Options Explained

Item Name
The Item's name.

Description
A description of the item.

Department
The Department assigned to the item. See Department Maintenance for more information on configuring departments.

Item UPC
The item's universal product code. This field typically matches the Item Name unless using barcodes. See Scanner for more information on configuring barcode scanners.

Receipt Description
The description that will be displayed on the customer's receipt.

Short Desc
A shortened description of the item. The shortened description will be printed on the kitchen chit when the Use Short Descriptions for Modifiers option is enabled when configuring printers in System Devices.

Qty Avail
The quantity of the item available for sale on the Front End. Users can display the Quantity Available on the Sell Item button on the Front End, if desired. A quantity of -1 denotes an unlimited item quantity.

Alternate Item
An item that can be sold in place of the selected item, if the item has no Quantity Available.

Display Description
The digital display item description to be displayed on Digital Signage.

Crs Fire Delay
The amount of time the item will be held before being sent to the kitchen printer. Enter a value in minutes.

Item Cost
The item's actual cost, calculated by adding the price of the item's ingredients.

Liq Ctrl PLU
Determines which liquor control dispenser will receive the pour request. The Liquor Control Pour System must be configured in System Devices > Liquor Control.

Order Priority
Determines the item's order priority when the item is sent to the kitchen printer. A value of 99 equals highest priority and will place the item at the top of the kitchen chit.

Default Course
The course that the item belongs to. Configure coursing settings in System Settings > System Configuration > Coursing.

Timed Item
The Timed Item option allows the user to set a timed price change. The user must configure the Minimum Price and Timing Increment options if this option is enabled.

Minimum Price
The amount that the price will be increased at the specified Timing Increment.

Timing Increment
How often the price will be increased. Select from Minute, Five Minutes, Fifteen Minutes, Half Hour, or Hour increments.

VDU Options
The VDU Options section contains settings for various Video Display Unit interfaces. Some settings apply only to specific VDU units (this is noted to the right of the option names).

VDU ID (QSR VDU only)
The ID number of the VDU that the item should be sent to. For example, users may have separate cold and hot foods VDUs. A salad item might be sent to the cold foods VDU, numbered VDU unit "1".

Text Color
The color of the selected item's text when displayed on the QSR VDU.

Prep Time
The amount of time needed to prepare the item.

Add Prep Time To Parent
Enabling this option adds this item's Prep Time to any parent items assigned.

Item Pricing
Users can configure an item's price using the pricing matrix in Item Maintenance. The pricing matrix references Price Level settings (pricing matrix rows), as well as price schedules (pricing matrix columns) configured in Price Scheduling Maintenance. For more information on configuring an item's price, see Item Pricing.

Apply Surcharge if "To Go"
Applies a surcharge to all items in a To Go section on a check. Configure the To Go button function in Button Maintenance > To Go.

Prompt User for Price
Prompts the user to enter the item's price. This option overrides the item's Default Price.

Item Price is Negative
Enters the item's price as a negative amount. This option is frequently used to sell Buy One Get One free items.

Item is Store Chargeable
Allows the item to be charged to a house account when sold on the Front End.

Item is a Modifier
Denotes that the item is a modifier item.

Follows Parent Item
Allows the modifier item to follow a parent item. For example, a modifier item "Ketcup" may following a parent item "Hamburger."

Item is a Modifier Group
Indicates that the item is a modifier group (contains multiple modifier items). For example, the modifier group item "Meat Temperatures" would contain multiple meat temperature items such as CON-TMP/1/RARE, CON-TMP/2/MEDIUMRARE, etc.

Print Item Double Wide
Prints the item twice as wide as standard receipt font size.

Print Item in Alternate Color
Prints the item in an alternate color or bold, depending on the printer type.

Item is Scalable
Indicates that the item can be sold by weight. Users must configure scale settings in System Devices > Scale.

Item is not "Tippable"
Indicates that the item cannot have tips applied on the Front End.

Item is a Server Promo Item
Indicates that the item's sales are to be tracked. Users can view employee promo item sales (by employee) from the Employee Promo Sales Report in the Back Office.

Allow Zero Price Level/Schedule
Allows the use of Zero Price Levels and Zero Price Schedules. When enabled, zero dollar amounts are defined, and the Price Schedule is in effect, the price will be changed to $0.

Item is Not Eligible for Gratuity
Indicates that the item cannot have gratuities applied on the Front End.

Prompt for Age Verification
Indicates that the system should prompt for age verification when the item is added to the sale on the Front End. This option is often used for alcohol sales.

Is Required
This option allows the user to force data to sync downward from Enterprise to user defined data groups. See Data Group Maintenance to configure data groups.

Tax Flags
Allows the user to select the taxes that can be applied to the item. See Sales Tax Maintenance for more information on configuring sales taxes.

Order Printers
When an item is assigned to an Order Printer, the item will print to that printer when the Print Order button function is selected on the Front End. For more information on configuring item order printer options in Item Maintenance, see Order Printers.

Discounts
The Discounts option displays discounts that can be applied to items. Checking a discount enables the discount for use on the selected item on Front End. For more information on enabling discounts for use with items, see Discounts.

Edit Modifiers
The Edit Modifiers option allows the user to edit modifier items and groups. For more information on configuring modifier groups, see Edit Modifiers.

Edit Ingredients
Users can add ingredients to items in Item Maintenance to track ingredients on hand. Ingredients must first be configured in Ingredient Maintenance. For more information on adding ingredients to items, see Edit Ingredients.

Price Calculator
The Price Calculator allows the user to calculate an item's price based on the item's Ingredients.Once the user has configured the item's ingredients, they can enter a Desired Food Cost percentage in the Price Calculator to calculate a suggested Item Price. For more information on calculating Item Price, see Price Calculator.

Open Ingredients
The Open Ingredients button allows the user to access Ingredient Maintenance from Item Maintenance. Ingredient Maintenance will also allow the user to set default Ingredient settings. These settings will then populate the Ingredient Maintenance fields when accessed from Item Maintenance. For more information on accessing Ingredient Maintenance from Item Maintenance, see Open Ingredients.

Auto Menu Settings
The Auto Menu option allows users to configure Auto Menu button appearance, as well as Auto Menu availability. Auto Menus must be configured in Terminal Screens Maintenance. For more information on configuring Auto Menu settings in Item Maintenance, see Auto Menu Settings.

Creating a New Item

Creating a New Item From a Similar Item

Creating a Parking Ticket Item

Delete Item and Button(s)

Copying Items

Mass Attribute

Populate Receipt Description