Terminal Cashout Report

1. In Button Maintenance, select Register Reports from the Function drop down.
2. Click Edit Function Data.
   
3. Select Terminal Cashout under Report Type.
4. Under Report Options select your viewing options:
   • Allow User to View Report displays the report preview window. The user must select the Print option in the preview window.
   • Print the Report Immediately does not display the preview window and prints the report automatically.
   • Print Store Name displays the store name associated with the store's license.
5. Click the Configure Report button to configure your Terminal Cashout Report settings:
   
6. Configure your Report Options:
• Subtract Emp Charge Tips from Cash/Adjusted Cash subtracts employee charge tips from the cash and adjusted cash amounts.
• Show Check Detail displays sales detail including the check number, the employee assigned to the sale, and the amount of the sale. If this option is activated, select a Check Detail Format option:
  • Include Media Description Column includes a media column which displays the media used to settle the sale.
  • Include Room Number/Guest Name Column includes a Room#/Guest column which displays
• Show Department Major Group Totals displays the sales count and dollar amount by major group. A department's major group can be configured in Department Maintenance.
• Include House Tips displays the all tips, including those retained by the house. See Media Maintenance to configure the House Retains Tips Percentage.
• Show Charge Tips Total displays all charge tips as part of the drawer totals.
  • Include all non-cash tips in charge tips includes all non cash tips, in the charge tips value.
• Include Credit/Debit Summary displays credit and debit card transaction counts, amount, and tips by credit type.
• Show Adjusted Cash displays the adjusted cash total.
• Subtract driver's share from adjusted cash displays the adjusted cash total minus the driver's share of tips and zone charges. See Zone Charges Maintenance to configure Driver Share of Charge.
7. Configure your Report Start Time:
   • Force User to Specify Start Time will prompt the user to enter the report start time when the Terminal Cashout Register Report button is selected on the Front End.
   • Specify Report Start Time allows the user to define a start time. Enter a time in the Start Time field.
   • Run Since Last Run or Day Divide (Most Recent) will run the report from the end time of the last report run or the day divide by terminal.
   • Run Since Last Run will run the report from the end time of the last report run by terminal.
   • Run Since Last Run or Day Divide (Most Recent Per Drawer) will run the report from the end time of the last report run or the day divide by cash drawer.
   • Run Since Last Run (Per Drawer) will run the report from the end time of the last report run by cash drawer.
8. Select any drawers you wish to omit from the report in the Drawers to Omit section.
9. Click OK to confirm your settings.
   
10. Click OK in the Select Register Report dialog.
11. Click File > Save As in the Button Maintenance dialog to save your settings.
12. When the Save As dialog appears, enter a Button Name and click OK.

You will need to finish configuring your button settings. For more information on configuring your button, see Create New Button.

1. After signing on to the Front End, select the Terminal Cashout Register Report button you configured.
2. The Terminal Cashout Report preview window will appear. You can choose to view the report OR print to a receipt printer by selecting the Print button.
3. Select the OK button when you have finished with the report.
   

Cash Drawer Check Detail

Displays sale information by check. This section will only be displayed if the Show Check Detail Option is selected when creating the Terminal Cashout Report button in the Back Office.

Check#: The check number assigned to the sale on the Front End.

Emp: The employee assigned to the sale, listed by employee number.

Amount: The total check amount including tax.

Media: The type of media that was used to settle the sale.

Total Sales: The total dollar amount of all sales, including tax.

Non-Tip Wage: Non-tip wage total. Non-Tip wages must be present for the Non-Tip Wage line to be shown. See IRS Non-Tip Wage Requirements for more information on non-tip wages.

Gratuity: The total dollar amount of gratuities collected. Non-tip wage data must be present for the Gratuity line to be shown. See Edit Gratuity Amount for more information on entering gratuities on the Front End.

House Tips: The total dollar amount of tips retained by the house. This value will only be displayed if the Include House Tips option is selected when creating the Terminal Cashout Report button in the Back Office. See Media Maintenance > House Tips Retain Percentage to configure the percentage of tips retained by the house. You will need to configure the percentage retained for each media type.

Grand Total: Total sales plus house tips.

Cash Drawer Major Group Totals

Displays sales count and dollar amount by major group. This section will only be displayed if the Show Check Detail option is selected when creating the Terminal Cashout Report button in the Back Office.

Major Group: The department's major group. To configure a department's major group, see Department Maintenance.

Count: The number of items sold from the major group specified.

Amount: The total dollar amount of items sold from the major group specified.

Cash Drawer Media Totals

Displays the media totals by media type.

Media: The type of media that was used to settle the sale.

Gratuity: The total dollar amount of gratuities collected. If non-tip wage data is present, the Gratuity line will not be shown. See Edit Gratuity Amount for more information on entering gratuities on the Front End.

Drawer Total: The total dollar amount of sales settled at the specified drawer.

Paid Outs: Total amount of cash taken from the drawer as a paid out. See Paid Out for more information on performing a paid out.

Bank GC Cashouts: Total amount of cash back given when a bank gift card cashout is performed on the Front End. See Bank Issued GC Manual Transactions for more information on performing bank issued gift card manual sales.

Tax: The total dollar amount of tax collected as part of settled sales. See Sales Tax Maintenance for more information on configuring taxes.

Charge Tips: Displays the total dollar amount of all charge tips collected. See Enter Charge Tips for more information on entering charge tips on the Front End.

Credit/Debit Card Summary

Displays the sale count, dollar amount of the sale, and dollar amount of tips associated with debit and credit cards. This section will only be displayed if the Include Credit/Debit Card Summary option is selected when creating the Terminal Cashout Report button in the Back Office.

Media: The type of media that was used to settle the sale.

Count: The number of sales settled using the specified media type.

Amount: The total dollar amount of sales settled using the specified media type.

Tips: The total dollar amount of charge tips collected using the specified media type.

Adjusted Cash: The total dollar amount of cash that is accounted for by the terminal. This figure should match the balance of the terminal's cash drawer(s). This value will only be displayed if the Show Adjusted Cash option is selected when creating the Terminal Cashout Report button in the Back Office. You can also choose to subtract the driver's share from the adjusted cash total by selecting the Subtract driver's share from the adjusted cash option when creating your button.

Adjusted cash = Cash Sales - Tips - Gratuities - Paid Outs + ROAs