Distributor Maintenance

Distributor Maintenance allows the user to input orders received from vendors and create reports stock received, on hand, and sold. Distributor Maintenance and the Distributor Report require users to configure options in Item, Ingredient, Department, and Vendor Maintenances. Distributor Maintenance is designed to provided the distributor with the information required for Schedules A and B of the Pennsylvania Department of Revenue Distributor's Monthly Report.

Item Maintenance is where all items are entered into Future Fusion and are assigned names, departments, descriptions, UPCs, etc. Department Maintenance is where you setup your Departments, Major Groups and Qty Multiplier. The Major Group is what FPOS looks at to pull the report. Vendor Maintenance is where the vendor name is pulled from along with an address (for the Distributor Report) if entered.

Enter your counts into Distributor Maintenance on any days that you receive an order. Outgoing counts are taken from sales on the Front End. Run the Distributor Report at the end of each month.

ClosedHow to Access Distributor Maintenance
  1. Open the Back Office.
  2. Click the Maintenances icon.
  3. Click Distributor Maintenance.
    Distributor Maintenance
ClosedHow to Enter Counts
  1. Choose the Date at the top of the window.
  2. Choose a Vendor from the drop down.
  3. Choose a Department from the drop down.
  4. Enter the Count (how many packs/cases).
  5. The Multiplier should already be set in Department Maintenance.
  6. Click the next line to see the Total.
  7. Click File > Save when done or to save as you go.
ClosedHow to Enter End of the Month Physical Counts

At the end of the month, you must do a physical count of your stock. Entering the physical count is similar to entering the counts received from the vendor, as outlined above, except that you do not enter the vendor name, just the department.

  1. Choose the Date at the top of the window.
  2. Choose a Department from the drop down.
  3. Enter the Count (how many packs/cases).
  4. The Multiplier should already be set in Department Maintenance.
  5. Click the next line to see the Total.
  6. Click File > Save to close out the month.
ClosedHow to Remove a line

If you make a mistake entering the Count after you have continued entering other rows, check the Removal box and set the count to zero then re-enter the information on a new row.

ClosedHow to Account for Breakage

In the case of breakage, enter a negative number (Ex: -1 for one case) in the Count.

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