Hours Worked Threshold Alert

The Hours Worked Threshold Alert allows an employee's actual work hours to be monitored in real-time, and to alert the selected recipient when a specified threshold has been reached. Optionally, an alert can also be sent on each subsequent clock in after the employee has exceeded the hours worked threshold.

How to Create an Hours Worked Threshold Alert

1. Open the Back Office.
2. Click the Maintenances icon.
3. Click Alert Maintenance.
4. In the Alert Maintenance window, click the New button.
   
5. In the Configure Alert window, enter a Name for the new alert.
6. Select Hours Worked Threshold Alert from the Alert/Report drop down.
7. Check the Enabled check box to enable the alert.
   • Note: Unchecking Enabled disables the alert and prevents alerts from being sent to recipients.
8. Choose a Delivery Preference. Employee Preference is selected by default.
   • Employee Preference: The alert will be sent to the user as either a text or e-mail message, depending on the Alert Preference selected for the employee in Employee Maintenance.
   • Text Message: The alert will be sent as a text message. Employee Cell Phone and Cell Provider must be configured in Employee Maintenance.
   • Email Message: The alert will be sent as an e-mail message. Employee Email Address must be configured in Employee Maintenance.
9. Select the Recipients to receive the alert from the drop down. Check the Select All option to send the alert to all users, or select the check box beside the individual employees to send the alert to.
10. Select the Only When Clocked In check box to only send the message to the selected recipients who are currently Clocked In.
11. In the Threshold Settings section:
    • Enter an hour and minute value in the hr and min field of the Send an alert when selected employees have worked X hours and X min option. This is the minimum number of hours required for an alert to be sent.
    • (Optional) Select the Also send an alert on each clock in after the threshold has been exceeded option to alert recipients on subsequent clock ins. This option will alert the recipient(s) every time the employee clocks in (including clock ins after break periods) after reaching the threshold level.
12. In the Options list box, select the employees or classes whose hours will be monitored.
13. Click OK to save the alert.
    

What's Next?

• Configure employee contact information and Alert Preference in Employee Maintenance.
• Configure Email and Texting settings in System Settings.

Open topic with navigation