Cash Over/Short Report

The Cash Over/Short Report allows the user to verify closing drawer balances. The report displays Shift Start and End times, as well as the calculated over or short amount of the drawer. This value is based on Starting Balances, Ending Balances, and Sales (if Float is disabled) or Declared Cash, Float, Actual Cash, and Sales (if Float is enabled).

ClosedHow to Generate a Cash Over/Short Report
  1. Open the Back Office.
  2. Click the Reports icon.
  3. Click Cash Over / Short.

Report Options

  • Start Date – The starting date (inclusive) that you wish to find shift data for.
  • Start Time – The staring time (inclusive) that you wish to find shift data for.
  • End Date – The ending date (Inclusive) that you wish to find shift data for.
  • End Time – The ending time (Inclusive) that you wish to find shift data for.
  • Use Float – Select this value if your shifts are using floating tills.
  • Terminals – The terminal(s) you wish to show on the report.
  • Employees – The employee(s) you wish to show on the report.
ClosedAn Example of the Cash/Over Short Report, not using Floating Tills

Cash Over/Short Report Print Preview - Not Using Floating Tills

  • All shifts given the options selected will be printed with the following columns:
    • Term – The terminal of the shift
    • Employee – The employee that started the shift
    • Drawer – The drawer associated with the shift
    • Shift Start – The date and time of the shift start
    • Shift End – The date and time of the shift end
    • Ending Balance – The ending balance of the shift (Entered by the user)
    • Starting Balance – The starting balance of the shift (Entered by the user)
    • Sales – The sales during the shift (See Sales calculation)
    • Over/Short – Ending Balance minus Starting Balance minus Sales
  • The total Over/Short will also be displayed on the report.
ClosedAn Example of the Cash/Over Short Report, using Floating Tills

Cash Over / Short Report Print Preview - Using Floating Tills

  • All shifts given the options selected will be printed with the following columns:
    • Term – The terminal of the shift
    • Employee – The employee responsible for the settled check. See Class Maintenance for more information about assigning employee check responsibility.
    • Drawer – The drawer associated with the shift
    • Shift Start – The date and time of the shift start
    • Shift End – The date and time of the shift end
    • Declared Cash – The Declared cash of the shift (Entered by the user)
    • Float – The Floating Till amount
    • Sales – The sales during the shift (See Sales calculation)
    • Over/Short – Declared Cash minus Float minus Sales
  • The total Over/Short will also be displayed on the report.
ClosedCash Over/Short Report Sales Calculation

The sales value for cash reconciliation is defined as follows:

  • For each sale during the shift that the media is set to be counted:
    • Remove Paid Outs
    • Add in Received on Accounts
    • Add in Customer account payments
    • Add in Gift Card sales
    • Remove Gift Card cash outs
    • Ignore Canceled sales
    • Ignore training mode sales
    • Ignore combined sales
    • Ignore refunded sales
    • Remove Driver zone charges
    • Add in Sale Total
    • Remove Cash Out
    • Add in Cash In
ClosedNotes

Users can configure Auto Report Settings by clicking File > Auto Report in the report preview window. For more information, see Auto Reports.

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