Once data has been purged it cannot be restored.The Data Retention tab allows the user to configure the number of days that FPOS data will be stored. Any data older than the current date minus the number of days specified here will be removed any time the purgeold.exe found in \fpos5\bin is run. The Purge Old Data function is often set to run automatically using Windows Scheduler.
Once data has been purged it cannot be restored.
How to Access the Data Retention Tab
Data Retention Options Explained
Keep Activity File data
Once purged, activity report data will no longer produce activities for dates prior to the purge.
Keep Credit Card Batch Archive data
Once purged, the Batch Archive button in the credit card module will remove archived reports for dates prior to the purge.
Keep Customer Charge data
Keep Customer Charge data for X days must be greater than 0 if users wish to adjust customer charges for the current day. If this option is set to 0, an error dialog will appear when customer charges are adjusted.
Keep Customer Reservations
Once purged, the reservation list in Reservation Maintenance will not show reservations for dates prior to the purge.
Keep Electronic Journal data
Data purged from here is similar to using the Sale option from the reset databases utility for X amount of days.
Keep Electronic Journal Credit Card data
Once purged, the credit card data portion associated with sales data will be removed. This includes expiration date, partial credit card number data, card name, and ref number.
Keep Employee Schedules
Once purged, data specific to entries made in schedule maintenance will be removed for dates prior to the purge.
Keep Employee Punches
Once purged, any reports which utilize timecard information, such as Employee Timecard report will not show data for dates prior to the purge.
Keep Employee Tips data
Once purged, data made from any manual adjustments from Employee Maintenance, tips entered during clock out per the class setting, "enter employee tips" button function, and "share employee tips" button function will be removed prior to the value of the purge.
Keep Destroyed Gift Certificates
Removes gift certificates marked as Destroyed after the specified number of days has been reached.
Keep Log Files
The Log Report and Log Viewer data is stored in the secondary log database. Online ordering and enterprise data is stored in the main database's log table. Log table specific data from both databases will be removed for dates prior to the purge.
Keep Pre-Auth Information
Data stored in the database specific to pre-authorized transactions will be removed for dates prior to the purge.
Keep Prep Time Information
Data specific to date/time setup for items when in expediter mode will be removed for dates prior to the purge.
Keep Signature Capture Information
Signature specific data as seen from the EJ will be removed for dates prior to the purge.
Keep Total File data
The following data button functions are stored in the total table: Add Cash to Drawer, Bank Issued GC Manual Transaction > Cashout a Bank Issued GC, Gift Certificate sales, Loan, Paid Out, Pickup, Received On Account, and Remove Cash From Drawer. Data from the total table will be removed for dates prior to the purge.
Keep Surveillance Video Information
Video data specific to DVR camera system will be removed for dates prior to the purge.
Keep Enterprise Transfers
When a value of 0 is entered, the option is disabled. Enter a minimum value of 1 day, or a maximum value of 10 days. This option will remove enterprise transfer records after they failed 11 times. Transfer table rows specific to enterprise will be removed prior to the purge.