Cash Reconciliation Maintenance

The Bank Deposit tab allows users to keep track of cash taken from the drawer at the end of the night for bank deposits. Users can view, print, and email a bank deposit summary using the Print Day Report.

1. Open the Back Office.
2. Click the Maintenances icon.
3. Click Cash Reconciliation Maintenance. The Bank Deposit tab will open by default.
4. Select a Date from the drop down. Dates are populated based on "End Day(s)" performed on the Front End or via Cash Reconciliation.
5. The Cash Total field will be populated based on the date/time selected.
6. Enter the Bank Deposit amount. This is the total amount that will be physically removed from the drawer to make the bank deposit.
7. Enter any comments in the Comment text field.
8. Click File > Save Bank Deposit.
   

Users can enter shift counts by Terminal via Cash Reconciliation Maintenance. Multiple employees may use a single terminal throughout a shift. The employee starting the shift may not be the employee who ends the shift.

1. Open the Back Office.
2. Click the Maintenances icon.
3. Click Cash Reconciliation Maintenance.
4. Select a Date from the drop down.
5. Click the asterisk to the left of the blank grid row or click the empty row to enter your Cash Reconciliation values.
6. In the shift counts grid, enter a Start Date or use the calendar to select a date. This is the date the shift began on the specified terminal.
7. Select a Start Employee from the drop down.
8. Select a Terminal from the drop down.
9. Enter a Start Amount. The Start Amount is the initial cash count prior to performing any sales on the Front End.
10. Enter the End Date or use the calendar to select a date. This is the date the shift ended on the specified terminal.
11. Select an End Employee from the drop down.
12. Enter the End Amount. You can also enter the cash count by clicking the ellipses button in the End Amount field. The End Amount is the final cash count when the terminal is closed.
13. The Float Amount will populate based on the amount entered in the Default Terminal End Shift Float field (System Devices > General Info 2).
    

Users can enter shift counts by employee via Cash Reconciliation Maintenance. This is often referred to as "server banking," and each server is responsible for their own "bank."

1. Open the Back Office.
2. Click the Maintenances icon.
3. Click Cash Reconciliation Maintenance.
4. Select a Date from the drop down.
5. Click the asterisk to the left of the blank grid row or click the empty row to enter your Cash Reconciliation values.
6. In the shift counts grid, enter a Start Date or use the calendar to select a date. This is the date the shift began on the specified terminal.
7. Select a Start Employee from the drop down.
8. Select a Terminal from the drop down.
9. Enter a Start Amount. The Start Amount is the initial cash count prior to performing any sales on the Front End.
10. Enter the End Date or use the calendar to select a date. This is the date the shift ended on the specified terminal.
11. Select an End Employee from the drop down.
12. Enter the End Amount. You can also enter the cash count by clicking the ellipses button in the End Amount field. The End Amount is the final cash count when the terminal is closed.
13. The Float Amount will populate based on the amount entered in the Default Employee End Shift Float field (System Settings > Cash Reconciliation).
    

Users can enter shift counts by drawer via Cash Reconciliation Maintenance. Multiple employees may use one drawer, or each employee may be assigned their own drawer. Counts will be based on the amounts in the drawer at the start and end of the shift regardless of the number of employees using the drawer.

1. Open the Back Office.
2. Click the Maintenances icon.
3. Click Cash Reconciliation Maintenance.
4. Select a Date from the drop down.
5. Click the asterisk to the left of the blank grid row or click the empty row to enter your Cash Reconciliation values.
6. In the shift counts grid, enter a Start Date or use the calendar to select a date. This is the date the shift began on the specified terminal.
7. Select a Start Employee from the drop down.
8. Select a Terminal from the drop down.
9. Select a Drawer from the drop down.
10. Enter a Start Amount. The Start Amount is the initial cash count prior to performing any sales on the Front End.
11. Enter the End Date or use the calendar to select a date. This is the date the shift ended on the specified terminal.
12. Select an End Employee for the drop down.
13. Enter the End Amount. You can also enter the cash count by clicking the ellipses button in the End Amount field. The End Amount is the final cash count when the terminal is closed.
14. The Float Amount will populate based on the amount entered in the Default Drawer End Shift Float field (System Settings > Cash Reconciliation).
    

1. In the Cash Reconciliation Maintenance window, click File > Start Day.
2. A "Day Started" confirmation will be displayed. Click the OK button to dismiss the dialog.
   

1. In the Cash Reconciliation Maintenance window, click File > End Day.
2. A "Day Ended" confirmation will be displayed. Click the OK button to dismiss the dialog.
   

The Day Report will display the Ending Cash, Bank Deposit, Difference, and Comments based on the information entered in the Bank Deposit tab of Cash Reconciliation Maintenance and on the Front End. See Day Report Values Defined for a more detailed explanation of these values.

1. In the Cash Reconciliation Maintenance window, click File > Print Day Report.
2. The report will be generated. Users can view, email, or print reports via the File menu.

Day Report Values Defined

Ending Cash The sum of all shifts' End Amounts entered via the Front End and/or Back Office within the day.

Bank Deposit The Bank Deposit amount entered in Cash Reconciliation Maintenance. This is the amount that is removed from the drawer to make the physical bank deposit.

Difference Ending Amount - Bank Deposit amount

Comments Any text entered in the Comments field of Cash Reconciliation Maintenance.