Employee Availability

1. In the Back Office, click Maintenance > Schedule.
2. When the Schedule Maintenance window appears, select the employee you would like to modify availability for. You may need to change the Job Code drop down in order to view the employee.
3. Right click the employee you would like to modify availability for.
4. When the Schedule menu appears, click the Employee Availability menu item.
   
5. Select employee's availability by using a date range or by weekly availability.
   • Availability by Date Range: Allows the user to select employee availability by inputting a start and end date, as well as employee availability preferences. Multiple date ranges can be added and edited using this feature. This option is often used for inputting short term availability ranges such as a week long or day long vacation.
     • Click the Add Range button to create a new availability date range.
     • Enter a name for the availability date range in the Description field.
     • Enter a Start Date and an End Date in the drop downs.
     • Select the employee's availability preference.
     • Click the OK button to save the employee's availability preferences.
       
   • Weekly Availability: Allows the user to select employee availability by inputting a standard weekly availability, as well as the employee availability preferences. This option is often used for inputting long term availability ranges such as those used with full time students who are only available in the evenings.
     • Select the Availability Type from the drop down.
     • Drag the pointer over the areas that you wish to show as the selected availability type.
     • Click the OK button to save the employee's availability preferences.
       

Users can view employees' availability while scheduling in the Schedule Maintenance table by clicking the Overlay Employee Availability check box shown on the top right corner of the Schedule Maintenance window.